In keeping with the current theme of social media, I sat down with Principals’ David and Marilyn Shank to further examine the issue of responding to negative social media comments. This blog will follow a Q&A format.
Q: When should you respond to negative social media comments and is there ever a time you shouldn’t respond?
M: “If there is misinformation given in a negative comment, you need to politely correct the information. You also want to respond when a customer asks for help regarding a product or service. In those two instances, there is not a decision to be made, you need to respond. If you correct misinformation or deal with a complaint, you’ve taken it off the table. You should not respond when it’s a person whose opinions you are not likely to change and when the person or persons commenting are not your target audience”.
D: “It depends on the medium. You have to be careful about how you address someone; you never want to sound too corporate, or condescending. And as a writer, you need to convey empathy and sometimes even a good sense of humor can help lighten the mood, or even solve the problem. But, humor can be tricky. It has to be in good taste and not appear to demean or diminish the issue”.
Q: So how do you craft a lighthearted sincere response?
M: “Social media expects you to be human, so if you are too corporate sounding or say something that doesn’t resonate with audiences, people will pick up on it. There’s also a tendency to be lighthearted or sarcastic and you do have to be careful not to go too far, especially if you are representing a company. You never want to insult someone’s intelligence by asking if they’ve plugged in since their nonfunctioning washing machine or computer. You might ask a question or two, to see if you are dealing with someone who is starting from ground zero or someone whose product truly isn’t working”.
Q: Throughout your career, how have you formulated key messages to assist with complaints and that provide insight to your companies overall mission?
D: “You want messages that resonate with people. Take Walmart, their basic philosophy “low prices, live better,” resonates with people and reinforcing this key message is important when appropriate. But there could be times when key messages can sound like cookie cutter phrases”.
M: “We had a client selected for a project that got a lot media coverage. On the comments section of prominent publication, a person who interviewed with the company but didn’t get the job continually bad mouthed the company and our client was livid. I advised them to wait before responding, and shortly thereafter other people defended the company and their reputation”.
That wraps up our second edition of The Principals’ Office. Hopefully I’ve provided some insight to crafting key messages and responding to company bad mouthing. For more information on what we do at Shank Public Relations Counselors, Inc., follow us on Twitter @Shank_PR, like us on Facebook and check out our website at http://www.shankpr.com. The topic for our next installment is how much is too much: When does your companies posting & tweeting become annoying?